Job Description
Job Description
Job Description
Arrive Realty | Chula Vista, CA
Full-Time | In-Office
Monday–Friday
$22–$32/hour + Performance Bonus Opportunities
Arrive Realty is looking for an experienced
Residential Transaction Coordinator
to join our growing team and take ownership of the transaction process from contract to close.
This is not a general administrative position. We're looking for someone with
at least 1 year of hands-on experience in residential transaction coordination, escrow, lending, or a closely related residential real estate transaction role.
You should already understand the moving parts of a residential transaction and be comfortable managing deadlines, documentation, communication, and multiple parties.
You will work closely with our agents, clients, escrow officers, lenders, inspectors, vendors, and internal operations team to keep transactions organized, on track, and moving toward a successful close.
What You'll Love About This Role
Join a growing, collaborative real estate team with established systems and processes
Take ownership of transactions from contract to close
Work alongside agents and an operations team that values accountability and follow-through
Use modern technology, transaction management systems, CRM tools, and AI to improve efficiency
Have a direct impact on agent productivity and the client experience
Opportunities for continued growth as Arrive Realty expands
Work in a team environment where people support each other and take pride in doing things well
Who You Are
You're the person who sees what needs to happen next and takes care of it.
You don't wait until a deadline is approaching to realize something is missing. You proactively track timelines, follow up with the right people, identify potential issues, and communicate before a problem becomes a bigger problem.
You're highly organized, detail-oriented, dependable, and comfortable managing multiple transactions at different stages simultaneously.
You can communicate professionally with clients, agents, escrow officers, lenders, inspectors, and vendors. You know how to stay calm when a transaction gets complicated and can work through problems without losing sight of the bigger picture.
Most importantly, you take ownership. When something is assigned to you, you don't consider it complete because you sent an email. You consider it complete when the outcome has been achieved.
What Success Looks Like
Transactions move smoothly from contract to close
Deadlines and contingency dates are proactively tracked
Required documents are complete, accurate, and submitted on time
Agents know what is happening with their transactions without having to chase for updates
Potential issues are identified and communicated early
Clients receive timely, professional communication
Escrow, lenders, inspectors, and vendors have what they need
Transaction files remain organized and compliant
Problems are addressed before they become bigger problems
Agents trust you to own the details and keep the transaction moving
Compensation & Benefits
$22–$32/hour based on experience and qualifications
Performance bonus opportunities
Paid Time Off
Health Benefits
Ongoing training and professional development
Growth opportunities within a rapidly growing organization
Team events and recognition
Supportive, collaborative team environment
Compensation:
$22 - $32 hourly
Responsibilities:
Core Responsibilities
Transaction Coordination
Manage residential real estate transactions from contract through closing
Review contracts and transaction documents for completeness and accuracy
Track contingency periods, deadlines, inspections, appraisals, loan milestones, and closing dates
Maintain accurate and organized transaction files
Coordinate required disclosures, addenda, reports, and other transaction documentation
Ensure documents are properly executed and uploaded into the appropriate systems
Monitor transaction timelines and proactively communicate upcoming deadlines
Coordinate with escrow officers, lenders, inspectors, appraisers, vendors, clients, and agents
Follow up on outstanding items until they are fully resolved
Identify potential issues or delays and communicate them to the appropriate parties
Assist with closing coordination and final transaction requirements
Maintain compliance with brokerage and team procedures
Agent Support
Serve as a reliable operational resource for agents throughout the transaction
Keep agents informed of important updates, deadlines, and outstanding items
Help agents stay focused on their clients and business by owning transaction details
Provide proactive reminders and follow-up when action is needed
Help troubleshoot transaction-related issues and coordinate solutions
Client Experience
Provide professional and timely communication to clients throughout the transaction
Help clients understand what to expect during the transaction process
Respond to questions and concerns with urgency, professionalism, and empathy
Help create a smooth, organized, five-star experience from contract to close
Systems & Process Improvement
Maintain accurate information across transaction management systems and internal platforms
Follow established SOPs and workflows
Identify opportunities to improve transaction processes and efficiency
Utilize technology and AI tools to reduce manual work and improve organization
Help maintain and improve transaction checklists, workflows, and documentation
Qualifications:
Required Qualifications
1+ year of hands-on residential transaction coordination, escrow, lending, or similar residential real estate transaction experience
Working knowledge of the residential transaction process from contract through closing
Experience managing multiple files, deadlines, documents, and parties simultaneously
Strong understanding of transaction timelines, contingencies, disclosures, and closing requirements
Excellent organizational and time management skills
Exceptional attention to detail and follow-through
Strong verbal and written communication skills
Ability to proactively identify issues and take ownership of resolving them
Comfortable communicating with clients, agents, escrow officers, lenders, inspectors, and vendors
Comfortable learning and using transaction management software, CRMs, and other technology
Ability to work effectively in a fast-paced, team-oriented environment
Preferred Qualifications
2+ years of hands-on residential transaction coordination experience
Experience supporting a high-volume residential real estate team
Experience with Follow Up Boss, Sisu, eXp systems, or similar platforms
Experience with transaction management software
California residential real estate experience
Familiarity with eXp Realty systems and processes
Real estate license is a plus, but not required
This Role Is Probably Not For You If You
Have no experience working with residential real estate transactions
Are looking for a general administrative or assistant position
Need significant training on the fundamentals of residential transactions
Prefer to wait for instructions rather than proactively managing deadlines and follow-up
Struggle to manage multiple transactions and competing priorities
Avoid difficult conversations or follow-up
Get overwhelmed when transactions become complicated or fast-paced
Don't enjoy being responsible for the details that keep a transaction moving
About Company
Arrive Realty is one of San Diego's fastest-growing real estate teams, helping families, military service members, first-time homebuyers, and sellers achieve their real estate goals with confidence.
We're building something special—a high-performance team that combines exceptional service, innovative technology, and a strong culture of accountability. As we continue to grow, we're looking for someone who thrives on organization, follow-through, and creating an outstanding client experience.
At Arrive Realty, we believe exceptional service changes lives. We are committed to helping clients achieve their goals while creating a workplace where driven, growth-minded individuals can build meaningful careers.
If you're organized, proactive, tech-savvy, and committed to delivering exceptional experiences, we'd love to meet you.
Job Tags
Hourly pay, Full time, Contract work, Work at office, Monday to Friday